We have developed a range of template policies and resources to help you to improve how you keep information safe. These resources are regularly quality assured and reflect the most recent requirements.

These resources can help you to meet your obligations on data security and protection – and to complete the Data Security and Protection Toolkit (DSPT).

Pre DSPT checklist

Use this simple checklist before you start to complete the DSPT. It outlines the information and policies you need to have in place in order to complete the DSPT.

Template policies

You must have some particular policies in place, whereas others are optional. We have provided template policies which you can adapt to suit your own organisation.

There is no set number of how many policies your organisation has to have on these topics as the different sizes and complexity of organisations means that some will have one all-encompassing policy, whilst others may have multiple policies. The important thing is that you have them – and that you follow them.

You may call your policies different things to what we have called them, for example you might call your data protection policy an information governance policy or GDPR policy.

Required policies

You must have the following policies in place in order to reach Standards Met on the DSPT.

*You must have these basic policies in place to reach at least Approaching Standards which is a stepping stone for care providers who cannot reach Standards Met the first time they use the DSPT.  All care providers should aim for Standards Met. You can only publish at Approaching Standards once. 

Recommended documentation

In addition to the required policies, we recommend that you consider having the following in place.

DSPT guidance, films and webinar recordings

Training staff

Expert support

Related guidance and resources

You may also find the following related guidance and resources useful.

Staff and workforce
Document retention and disposal
Improving security
Mobile devices
National Data Opt-Out
Guidance for commissioners

External websites

The following external websites also provide very valuable information on data protection and cyber security.


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